Standard Operating Procedures
Effective: August 15th, 2018
Purpose: To establish a plan of communications with other operators in our region during times of emergencies or major weather related interruption to local travel, grid power or grid communications.
Geographic Area of Coverage: Northern Penobscot County, all of Aroostook County (covering northern Maine), southeastern Quebec and western counties of New Brunswick (covering areas in Canada that are adjacent to northern Maine).
Communications Plan: During times of severe weather (regardless of season) or any other form of emergency, United Veterans of Maine ARC will conduct a routine health and welfare net, to be held every two hours, until the emergency or severe weather clears our area. In the event of incoming severe weather, UVMARC will begin running a net on our 70cm repeater. Relay stations from other areas in our Geographic Area of Coverage shall be established to ensure information is passed to the Net Control Station (i.e. NCS), which shall be located at UVMARC’s home location in Caribou. Nets shall be conducted at 00:00, 02:00, 04:00, 06:00, 08:00, 10:00, 12:00, 14:00, 16:00, 18:00, 20:00 and 22:00 Eastern Time unless additional traffic or information needs to be passed for extreme circumstances.
UVMARC shall ensure that contact with local utility companies, EMT, law enforcement and SAR agencies is maintained through the duration by any legal means possible. That may include, but is not limited to: telephone, e-mail, in-person contact, or non-amateur radio frequencies. UVMARC shall maintain accessibility of changes to any existing emergency or weather related situation via the following means, when possible: internet, winlink e-mail, telephone, or media resources.
Further, UVMARC shall, with intent of several operators listening, maintain an active list of emergency communications frequencies on multiple bands throughout our Geographic Area of Coverage. All nets shall be conducted on our 70cm repeater, unless the repeater station becomes disabled for any reason. UVMARC shall use the following frequencies for emergency communications in our Geographic Area of Coverage:
VHF/ UHF FREQUENCIES
146.560 EMCOMM PRIMARY SIMPLEX (aka K1UVM-A)
146.580 EMCOMM SECONDARY SIMPLEX (aka K1UVM-B)
439.500 EMCOMM TERTIARY SIMPLEX (aka K1UVM-C)
444.400 K1UVM 70cm REPEATER (aka K1UVM-R)
NOTE: (+5MHz Offset) PL Tone: 241.8Hz
VHF PACKET FREQUENCIES
145.010 EMCOMM WINLINK PRIMARY (aka K1UVM-W)
145.030 EMCOMM WINLINK SECONDAR (aka K1UVM-X)
145.050 EMCOMM WINLINK TERTIARY (aka K1UVM-Y)
7.295 LSB EMCOMM HF DAYTIME
NOTE: To be used one hour after sunrise until dusk; monitored by an operator holding a General class or above amateur radio license
3.995 LSB EMCOMM HF NIGHTTIME
NOTE: To be used from dusk until one hour after sunrise; monitored by an operator holding a General class or above amateur radio license
3.590 LSB EMCOMM WINLINK HF PRIMARY (aka K1UVM-Z)
NOTE: Winmor mode ONLY
UVMARC shall, when necessary, send a small group of operators or Emergency Response Team (i.e. ERT) to a disaster location within our Geographic Area of Coverage to setup a portable amateur radio station which shall maintain communications on at least three (3) of our listed frequencies. The ERT shall maintain access to winlink e-mail over VHF packet or HF winmor to relay information by e-mail and also have the capability to monitor the three frequencies that have been chosen for use. If a deployment of said ERT should occur, UVMARC shall maintain a NCS holding a General class or above amateur radio license during the duration of deployment.
Implementation: UVMARC shall put this emergency communications plan into effect by two thirds vote in a meeting of the Board of Directors. Upon approving this emergency communications plan, UVMARC shall publish this document publicly and create an itemized list of items necessary to enact this plan. If further meetings are needed, UVMARC shall follow applicable procedures outlined in the By-Laws. Complete implementation and utilization of this emergency communications plan shall be effective within 90 days of approval of UVMARC’s Board of Directors and shall become standard operating procedure for all club members until such time comes when our plan is made official with the Amateur Radio Emergency Service coordinator in Aroostook County.