1. Organization. The name of this organization is the United Veterans of Maine Amateur Radio Club (UVMARC). It is organized as a non-profit amateur radio club within the meaning of section 501(c)(7) of The Internal Revenue Code of 1986 (26 U.S.C. 501(c)(7)) and section 5 of part 97 of the FCC Regulations supporting The Communications Act of 1934 (47 C.F.R. 97.5(d)(2)). However, no filing before the Internal Revenue Service for non-profit status shall be necessary as long as the organization does not maintain a treasury of its own.
2a. Membership. Full membership is open to licensed amateurs in good standing as well as to those with an interest in Amateur Radio. Applications for membership shall be submitted at regular meetings. Applications for membership shall strictly adhere to the honesty, integrity and moral character of amateur radio as set forth in Part 97 of the FCC Rules. UVMARC will conduct a background investigation as established in the application for membership labeled “Basic Qualification Question”, which asks applicants if they have been convicted of any crime in any jurisdiction within the United States. To expressly protect UVMARC’s integrity as an amateur radio club, the Board of Directors reserve the right to screen applicants to determine membership eligibility. The Board of Directors shall establish written policy pertaining to membership eligibility requirements and shall be reviewed bi-annually. Changes to this section shall require two thirds vote of the Board of Directors.
2b. Removal of Membership; Voluntary. The act of removing one’s membership, under voluntary conditions from UVMARC shall be presented at a regular meeting. A request to remove membership from UVMARC must be submitted in writing and requires an original ink signature. The request must be submitted via regular postal mail. Information explicitly pertaining to the removal of membership from an individual must be presented in writing, no more than ten (10) days prior to a regularly scheduled meeting, to the Board of Directors.
Upon receiving the written request and any supporting documentation, the Board of Directors will be required to address membership removal. The club President shall make contact with the member and seek additional information pertaining to their membership removal request no later than five (5) days prior to a regularly scheduled meeting. If the member still seeks removal of membership under voluntary measures, the Board of Directors shall collaborate if needed and make a motion to remove membership. Voluntary removal of membership from UVMARC shall require a two thirds vote of the Board of Directors.
2c. Removal of Membership; Involuntary. The act of removing one’s membership, under involuntary conditions from UVMARC does not require presentation at a regular meeting. A request to remove a member from UVMARC must be submitted in writing and requires an original ink signature by no less than three (3) members of the Board of Directors, or five (5) members that do not hold a position on the Board of Directors. The request must be submitted via regular postal mail. A request can not use signatures from the Board of Directors and non-board members.
Information explicitly pertaining to the removal of membership from an individual must be presented to the President and Vice-President in writing, within ten (10) days of the date your request has been submitted. Upon receiving the written request and any supporting documentation, the Board of Directors will be required to address membership removal within five (5) working days. The club President shall decide if any further investigation is required. If an investigation is required, the club President shall designate two neutral individuals to perform an investigation explicitly relating to the request for involuntary removal of membership.
The investigation shall not exceed ten (10) days in duration, however if more time is needed a written request outlining the circumstances seeking additional time must be submitted to the club President and is subject to denial if there are insufficient grounds for an extension. If there is merit to remove an individual’s membership involuntarily, the Board of Directors shall collaborate if needed and make a motion to remove membership. Involuntary removal of membership from UVMARC shall require a two thirds vote of the Board of Directors.
3. Governing Board. The organization shall be governed by a Board of Directors. This Board shall be comprised of the club's FCC call sign trustee, any and all equipment (repeater) trustees, and a sufficient number of elected directors, of equal number or one less, but not less than 3, to maintain an odd count of directorships. Each position on the Board shall have one vote. A person can not hold more than one position on the Board. A member cannot, under any circumstances, be elected to more than one position. The trusteeship positions are not elected positions. Each trustee may select his/her successor. However, with the acquisition of organization-owned equipment, or should a trusteeship become vacant without a successor named, the Board may appoint any member of the organization to that trusteeship position.
4. Election Procedure. Elections are to be held on the second Wednesday in September, every two years from the year of the organization being founded. An election may, however, be requested by at least one existing member. Only members of the organization shall be eligible to vote. Each member shall be able to cast as many votes as there are elected positions to fill. Election to the Board shall occur for the candidate receiving the largest plurality of votes and continue to the next largest plurality until all positions are filled.
Should there be a tie vote for any position where there are more candidates than elected positions remaining, the membership will vote again, considering only those candidates and with each member casting a number of votes equal to the number of positions remaining. Should there be an equal or lesser number of candidates seeking election to the Board, they shall be considered elected without an election having taken place.
A person can not serve more than three, two-year terms in any elected position. A board member may submit a resignation from their elected position, in writing, and it shall require a two thirds vote of the Board of Directors prior to taking effect. That position shall remain vacant until the next election, or be filled by nomination with someone who is in good standing with the organization.
5. Dues. The Board of Directors may set the necessary [annual] membership dues, which may not be increased by more than 25% of its current level without consent of two-thirds of the membership. The initial dues amount shall be zero, and any dues shall be collected in U.S. dollars.
6. Equipment and Property. Unless purchased with funds from the organization's treasury, all equipment used by the organization remains the property of the respective trustee. No rights shall affix to the equipment by virtue of its use by the organization or its members nor shall the ownership rights of the trustee be diminished. All equipment purchased by the organization itself, from its treasury, remain property of the organization and likewise, no right of ownership attaches to such by the appointed trustee (or his successor).
7. Amateur Radio License Testing. License testing is one of the key focal points for UVMARC. To maintain a high level of integrity for the amateur radio service, amateur radio license testing is to be offered on a regular basis, using a Volunteer Examiner Coordinator (i.e. VEC) that best represents the focus and mission of this organization. The Board of Directors must nominate a member to be the “VE Testing Liaison”. This individual is responsible for the security, maintenance and organization of testing sessions and submitting the data for upload to the Federal Communications Commission’s Universal Licensing System, or ULS for short.
The VE Testing Liaison may nominate an assistant, provided they meet the requirements to be a Volunteer Examiner as set forth by the coordinating VEC that the organization is affiliated with at the time he/she is nominated for the position. If, the VE Testing Liaison deems it necessary to make a change in the VEC being used by the organization, reasons pertaining to this request must be presented to the Board of Directors. Upon presentation of the information, a motion to vote on changing VEC’s shall be given.
Changing the organization’s affiliated VEC shall require a two thirds vote of the Board of Directors and a memorandum of understanding must be submitted to the departing VEC within ten (10) days of a decision being made.
8. Ratification. The constitution and bylaws are hereby amended and ratified by unanimous vote on January 18th, 2019, with the current directors of the organization being:
John DeVeau, AL8E
Dana Jones, N1RTX
Vice President and Callsign Trustee
Brandin Hess, AL6I
Jonathan Limary, N0JKL
Darci Faye, WB1DCF